Travaio Docs

Swapping activities

Don't love a suggestion? Click any activity and choose Swap. Travaio looks up nearby alternatives in Google Places that fit the slot. This is a place lookup, not a fresh AI generation.

Adding activities

Want more in a time slot? Choose Add and Travaio looks up nearby places that suit that part of your day.

Editing activity details

Open any activity to adjust its time, cost, description, or your own notes. Regenerating a day or trip drafts a fresh plan for what you regenerate, so edits inside that scope are replaced. Version history is the way back.

Drag and drop reordering

Prefer a different flow for the day? Drag activities to reorder them and Travaio recalculates the travel times as you go.

Edit by typing Pro

In the More tab, describe a change in plain words, such as making a day slower. Travaio shows a before and after of only the stops it would touch, and nothing changes until you apply it. You can undo an applied edit. Pro accounts can send up to 30 of these instructions in any 24 hours.

Locate my stops

If a day's map says the activities have no location data, and you can edit the trip, choose Locate my stops to look the stops up on the map. Stops Travaio cannot place stay unpinned.

Multi-city trips Pro

Planning a route across several cities? Free supports up to 2 cities per trip and Pro up to 5. Set the order of your stops and Travaio plans each leg, including travel time between cities.

Today view

A strip at the top of today shows your current stop and the next one. It offers directions to the next stop and an open or closed chip taken from the stop's own opening hours. A leave-by time appears only when Travaio has a measured travel leg to the next stop; otherwise it asks you to check the travel time. Nearby looks up places around you by category, and only when you pick one.

Changing today's plan

Choose Running late and pick +15, +30, +60 minutes or your own amount. Travaio shows what would move, what cannot move, and what would clash with opening hours. Nothing is saved until you confirm. It suggests dropping a stop only when the delay causes a problem, and only removes it if you tick the box. You can also move stops to tomorrow.

Regenerate day lets you say what changed: it rained, you are worn out, someone is unwell, you arrived late, you finished early, something was closed, or a stop is not for you. The new plan for that day is built around your answer. Booked, locked and completed activities are kept.

Trip reminders

With notifications on, Travaio sends a reminder when a saved trip is within two days, and on trip days a day summary plus reservation and check-out reminders. Reminders are only sent between 09:00 and 20:00 on your own clock, using the time zone in your account settings. During a trip, reservation and check-out reminders follow the trip's local time; if Travaio does not know the trip's time zone, it skips them rather than send them on the wrong clock.

Editing without a connection

Replanning (regenerating, swapping, adding) needs a connection. Small edits such as ticking a stop done, logging spend or changing a time are different: if a save cannot reach us, the website keeps the edit on that device and offers to send it later, and the phone app queues them. If someone else changed the trip meanwhile, small edits are merged and other changes are kept for you to re-apply (see Editing together).

Trip documents

Attach tickets, booking confirmations, and passport, visa or insurance details to a saved trip. Files can be PDF, PNG, JPEG, WebP or HEIC up to10 MB, and you can add a note instead of a file. Travaio only stores them: it does not read them or book anything. Free accounts can store 3 documents per trip; Pro has no limit. Pro

Travel journal

Add a note, a star rating and a photo to any activity once you have been there. A trip holds up to 10 journal entries and 5 photos on Free; Pro has no limit. Entries whose activity was later removed move to an "Unattached notes" list and still count toward your limit.

Trip collections

Group saved trips into collections such as "Summer in Europe" from your dashboard. Use the collection chips to filter your trips, and rename or delete a collection at any time. Deleting a collection does not delete the trips in it.

Trip Check

Trip Check re-runs the planner's own checks on your current plan: pace, timing, opening hours, budget, and the dietary, accessibility and no-go preferences you set. It switches on after your first edit, because a fresh plan has just been through the same checks. Each check reports clean, issues found, skipped or error. A skipped check is never counted as clean: a trip you built by hand has no preferences to check against. Some findings offer a one-click fix, and you choose whether to apply it.

Version history

Travaio saves a restore point for you before a change that rewrites more than one activity at once, such as regenerating a day, reordering, or removing several stops. Single edits do not create one, and they carry a short undo instead. You can also keep the trip as it stands now, with an optional label, and restore or delete any earlier version. Free accounts keep the last 3 versions; Pro keeps all of them. Pro

Share a read-only link

Anyone with the link can view your itinerary — no account needed. Free accounts can have 3 active links; Pro has no limit. Revoke a link any time.

Make a copy of a shared trip

If you are signed in, a shared trip has a Make a copy button that saves your own copy of the plan. The copy carries the days, stops, notes and the general shape of the trip. It does not carry the owner's bookings, dietary, accessibility or party details, done ticks, logged spend or personalization tags. The copy counts toward your saved-trip limit.

Invite collaborators by email Pro

On Pro, invite specific people by email so they can help build the trip with you.

Editing together

Collaborators with edit permission work on the same itinerary, plus activity voting and comments. If two people save the same trip at once, small changes such as ticking a stop done, logging spend, changing a time or locking a stop are merged automatically. Any other change is kept for you behind a banner, where you can choose Use my version to re-apply it, so nothing is silently overwritten.

Collaborator permissions

Choose what each collaborator can do: view only, or edit. You can change it later, and you stay in control of the final plan. If you move from Pro to Free, existing collaborators keep their access, but you cannot add new ones.

Weather-aware packing lists

Based on the forecast for your dates, Travaio generates a packing list that accounts for expected temperatures, rain, and the activities on your itinerary. No more guessing.

Weather contingency Pro

On Pro, the weather tab shows rainy-day alternatives you can apply to a day, so you have a plan B before the morning of. Nothing is swapped automatically.

How to access

Open any itinerary and switch to the Packing tab to see your weather-aware list. Check off items as you pack.

My itinerary didn't generate

Check your internet connection and try again. Generation needs a connection to work; a brief network hiccup is usually the cause.

I can't save my trip

Check whether you've hit your plan limit — free accounts can keep 3 active saved trips. Archive or delete an older trip to make room, or upgrade to Pro for unlimited saves.

The AI suggestions don't match my style

Your Traveler DNA drives personalization. Update it under Account › Preferences and your next itinerary will reflect the changes.

Export isn't working

Try a different format first — if nothing happens, your browser's pop-up blocker may be stopping the export window. Allow pop-ups for Travaio and try again.